Writing down your notes by hand should be the default for most one-on-one situations. We will explore the benefits of 4 different methods of taking notes. If you are doing a virtual one-on-one it makes a lot of sense to have a word processor open to type out notes while you video chat. For example, if the meeting takes place in an office and the person you meet with likes to talk conversationally, using a small notebook and pen might be the best way to take a few notes when the time is right. The way that you decide to take your notes during a one-on-one meeting will ultimately come down to factors like personal preference and setting. Don’t let the silence in between talking points make you feel that you need to rush or immediately start talking about something else. If the person you are meeting with says something valuable which you want to be sure to remember, simply let them know: “That’s really interesting, let me write it down real quick.” Once you have recorded it in your notes, you can resume the conversation by picking up where you left off or bringing up another subject. The simplest way to make note-taking more manageable is to slow down the pace of your discussion. That doesn’t mean you shouldn’t do it, however. Add to this the flow of the conversation and trying to maintain as much eye contact as possible, and note-taking can feel distracting and time consuming. We need time to process thoughts into words before writing them down, some more so than others. Taking notes during a one-on-one meeting can be a frustrating exercise in multitasking. It is best to be clear about what you are doing and ask them to be patient if you pause for a moment to write something down.
#Make a quick note full
If you are a manager, it is especially important that you ensure your direct report has your full attention and feels that they are being seen and listened to. It may seem obvious to you that you are writing down important points from the conversation, but the other person may perceive you as being distracted or working on other things.
Let the person you are meeting with know that you will be jotting down notes as you talk with them. If you are the employee attending a one-on-one with your manager, you should also consider taking some notes, at least to list goals or action items that you set for yourself. One-on-one meetings are no different, and as a manager you should certainly walk away after each one with a few notes in hand outlining what was covered, what was most important to your direct report, and any items for follow-up. It is so important to have notes to refer back to after an important meeting or discussion.
Even if you think you can remember all the main points after hearing or seeing something, memory can fade or prove to be inaccurate. Notes are one of the most effective ways to keep organized at work, allowing us to remember information, set priorities and have a written record available.
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